Compress powerpoint 2007 file email

These 3D models can be quite large and there is currently no way to compress these graphics. Notice in the picture below how adding just one animated 3D model adds over 26 MB to the PowerPoint file. So if you need to reduce the size of your presentation, try to replace any 3D models with a static image. For example, instead of using the 3D rhinoceros, use a picture of a rhinoceros instead.

Notice that the picture of the rhinoceros is 7x smaller than the 3D model on the left and you could save even more space by compressing the image as discussed above.

That will retain the 3D look of the model in your presentation, without the actual size of the 3D model. To learn other timesaving PowerPoint shortcuts, read our guide here.

If you are distributing your presentation as a PDF file or handout, instead of trying to compress your images and videos, you can simply convert your presentation to the PDF file format to reduce your file size. To learn all the ins and outs of converting a PowerPoint presentation into a PDF file format and the types of content you will lose , read our guide here. As a last resort, you can also try to reduce the size of your presentation by compressing your presentation in the ZIP file format.

For example, notice in the picture below how my file size has only been reduced by 4MB using this ZIP folder technique.

If you need to keep all of your videos, graphics, 3D models, etc. If you have a large file and need to share it with someone else, you are probably better off uploading it to something like OneDrive, Google Drive or Dropbox, and sending them a link to download the file. Selecting the Compressed zipped folder , PowerPoint will compress your presentation as much as possible as pictured below. How much room you will save depends on what is in your presentation and how much PowerPoint can compress it.

Compressing the different elements of your presentation is a great way to reduce your overall PowerPoint file size. Just remember that compressing your PowerPoint presentations is an optional step. If you enjoyed the depth of this tutorial, you can learn more about our PowerPoint training courses and resources here.

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Skip to content Before you go to the effort of compressing your PowerPoint presentation, ask yourself if you even need to bother? Compress Images in PowerPoint. Notice in the picture above how much space was saved using the different compression options.

Open the Pictures Format tab. Select the Compress Pictures command. Either way, the icon should be to the right of the Transparency command. Choose your Compression options. You have two main compression options to choose from which of quickly highlighted below. Choose your Resolution. Windows File Explorer will appear. As you can see, the size of the file has been reduced. Merely converting the file type reduced the size by KB. With any luck, this will be the only step you need to take.

If not, keep reading. Why is this an issue? Both of those file formats are larger than JPG. Using the insert function will ensure your images are inserted as intended. When you use PowerPoint to edit your image, it stores all of those edits as part of the presentation. For example, when you change an image to black and white, PowerPoint retains the full-color image as well. You can compress images in PowerPoint one at a time or all at once. Here, you can choose the resolution type of the images based on PPI in the presentation.

We get why you might want to embed fonts—you might be making a Star Wars themed presentation and, as a result, anyone you may be sharing the presentation with is not likely to have those special fonts available to them. Embedding the fonts in your presentation could prevent issues down the line, but it comes at the cost of increased file sizes. In general, unless you are sure you need to display a particular font, we recommend turning off font embedding. We saved a copy of our presentation with all fonts embedded, without fonts embedded, and with only the fonts used in the presentation embedded.

Look at the difference if file sizes:. Consider the difference in file size if you embed an entire YouTube video in your presentation instead of linking back to it. Embedding an entire video will significantly increase the size of your presentation. There are certainly some valuable benefits when embedding a file vs.

Way back when Office let you save thumbnail images of your presentation so that you could get a sneak preview of the file when searching for it in File Explorer. Windows has grown to be more sophisticated, so it no longer requires the help of Office applications to do this.

But, the option is still available. We ran a little test to see the difference in file size with and without this option enabled. Under Compression options , do any of the following: Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document.

Under Compression options , do either of the following: Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? File Size Warning. You are attempting to upload a file that exceeds our 50MB free limit.

No, thanks Continue uploading file. Files to Compress. File Name File Size Progress.