How to create a gantt chart in microsoft word 2007

As you list the task names, the items will be stacked upwards on the graphic, the first task being displayed at the bottom of the graphic and the last one at the top.

To properly display the start and end dates of your tasks, you may wish to format columns B and C before entering your data. To do so, select the two columns, right-click on them, and choose Format Cells from the shortcut menu. In the dialogue box that pops up, pick Date from the Category list and select the desired date format from the Type menu.

We will fix this quickly as soon as we fill out the Duration column. Then, select the cell and drag its fill handle downwards across column D. This will apply the same formula to the rest of the cells under Duration. To do so, select the chart and then:. Click on the Chart Filters button the funnel symbol on the right side of the graphic ;. Uncheck the box to the left of End Date , under the Series group;.

Click on Apply. The remaining bars will represent the tasks of your Gant chart. To do this:. Click on any of the blue bars on your chart to select the whole series. In the mini toolbar that pops up, click on the Fill button and select No Fill. With your Gantt chart ready, you can now make further customizations to personalize it and make it better fit for presentations.

To make your graphic stand out more, you can apply a variety of styles and effects to it from the Chart Tools Format tab on the Word ribbon. In my example, I chose to add a slight shadow to the plot area using Shape Effects and applied a Quick Style to all the tasks to make them pop out. You can also recolor individual tasks to draw attention to particular phases or activities. To do so, select the desired task bar you may need to click on it twice , then right-click on it, and then go to Fill in the shortcut menu to change its color.

Then, in the Format Axis pane that opens, you need to tick the checkbox in front of Categories in reverse order , under the Axis Options group. You will notice that the first task is now displayed at the top of your Gantt chart and the last one at the bottom, with the date markers also moved from beneath to the top of the graphic. To bring the task bars closer to the vertical axis of your graphic, double-click on the date series above the bars to open its settings in the Format Axis pane on the right.

Here, in the Axis Options group, increase the Minimum number under the header called Bounds to adjust the leftmost boundary of your chart. In my case, I changed the initial number from In my example, I also decreased the width of my task bars so there would be more space between them on the graphic. To do the same, select your tasks and then:. Right-click on the selection and choose Format Data Series from the shortcut menu that appears;.

Under Start , Middle , and End , select shapes, types or pattern, and colors for the bar. Double-click the other bars to format them, being careful to point to the bars and not to the space surrounding them.

If more than one bar is displayed for each task, only the topmost bar can be formatted by clicking Bar on the Format menu. Individual bar formatting overrides the Gantt bar formatting for a particular category of tasks. For example, if you click Bar Styles on the Format menu and format Gantt bars for noncritical tasks as black, you can still click Bar on the Format menu and format a selected noncritical task bar as red. The Bar command only affects the bar you select.

If you want to spotlight a particular task category that is not represented by its own Gantt bar, you can create a new Gantt bar. Click Paste Row to restore the cut row, select the row below where you want to insert the copied row, click Paste Row again, and then modify the copy. You can add specific project information, such as task names, resource names, completion percentages, and start dates, to bars on a Gantt view.

In the Task Name field, select the task whose Gantt bar you want to annotate. On the Format menu, click Bar , and then click the Bar Text tab. You can also double-click an individual bar within the chart portion of a Gantt view, but not in the space between the bars.

To change the format of dates on Gantt bars, click Layout on the Format menu, and then click the date format you want in the Date format box. If more than one bar is displayed for each task, only the information for the topmost bar can be displayed by clicking Bar on the Format menu. If you want to display task names or milestones for important tasks on a summary task bar, you can roll up only the tasks you specify. Rolling up tasks this way displays only summary task bars with their rolled-up subtasks; tasks that are not specified as rolled up do not appear on the summary task bar.

In the Task Name field, select the task that you want to roll up to its summary task bar. Click Task Information , and then click the General tab. Select the Roll up Gantt bar to summary check box, and then click OK. You can quickly see an overview of the scheduled finish dates for selected subtasks.

On the summary task bar, rolled-up tasks are represented by bars and milestone dates are represented by diamonds. If you want to roll up additional information to the summary task, continue with this procedure.

On the Tools menu, point to Macro , and then click Macros. To display subtasks as milestones on top of summary task bars, click Milestones. The macro applies either the Bar Rollup view or the Milestone Rollup view with the summary tasks and rolled-up subtasks that you selected. To unroll the tasks so that they don't appear on their summary task bar, clear the Roll up Gantt bar to summary check box.

To display task names as well as their start dates with the summary task bars, apply the Milestone Date Rollup view. If a summary task bar shows the finish dates of subtasks and looks cluttered, you can hide the summary task bar and display only the rolled-up subtasks. Select the summary task, click Task Information , click the General tab, and then select the Hide task bar check box.

To roll up all subtasks to their summary task bars, select Layout on the Format menu, and then check the Always roll up Gantt bars check box. To make the bars in the chart portion of the Gantt Chart view easier to review, you may want to adjust the height of Gantt bars.

When you link tasks, Project displays link lines on a Gantt view that show the task dependencies of the linked tasks. Show task names next to Gantt chart bars.

What do you want to do? Change the color, shape, or pattern of Gantt bars Change the Gantt bars quickly using a style Create a new type of Gantt bar Add text to Gantt bars Change the height of Gantt bars Change the appearance of link lines between Gantt bars Change the color, shape, or pattern of Gantt bars To call attention to task bars on a Gantt Chart view, such as a milestone or summary task, you can change their color, shape, or pattern to separate them from other bars of a particular type.

These instructions are specific to Microsoft Project Change the color, shape, or pattern of Gantt bars Create a new type of Gantt bar Add text to Gantt bars Display task names for individual Gantt bars on a summary task bar roll up Change the height of Gantt bars Change the appearance of link lines between Gantt bars Tip: You can format the Gantt views automatically using a wizard.

Notes: To unroll the tasks so that they don't appear on their summary task bar, clear the Roll up Gantt bar to summary check box. Need more help? Expand your skills. Get new features first. There is no use of any Excel Chart or complex formulas to create this Project Plan.

A Gantt chart template in Microsoft Project will always be in mpp. Desktop Gantt chart software is best suited for one manager who likes to plan project individually without a need to easily share the project plan with team members or stakeholders. Resources milestones tasks and dependencies.

An Agile Excel template empowers you to track project tasks with visual reminders and color-coded categories. Track project status by updating the percent complete for each task. Microsoft Project Gantt chart template and example.

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